Charleston Seminar – Being Earnest with our Collections: Determining Key Challenges and Best Practices

We’re excited to introduce a special new event that will be held at the 2014 Charleston Conference.  In keeping with the conference theme, this session is entitled Being Earnest with our Collections: Determining Key Challenges and Best Practices.

This new addition to the conference is scheduled from 12:15 to 3:00 pm on Saturday, November 8, 2014 in the Calhoun Room at the Francis Marion Hotel. Lunch will be provided for all attendees who register ahead of time for this session from 12:15 to 1:00 pm followed by a lively discussion of major topics impacting academic libraries.  Library leaders have been invited to help craft responses to the issues that arise at the conference. 

Advanced Registration Required – this session is now full.

Sponsored by ACSESS and Cambridge University Press

This session will bring together librarians, publishers and vendors from across the country to explore important changes within the industry that affect the way information is acquired and delivered to library patrons. This lively discussion will replace the Rump Session with the goal being to cap off another great Charleston Conference by defining key challenges and identifying attainable goals. The format will be a series of panels in lightning round format on exciting or controversial topics followed by group discussions. Panelists will challenge participants to explore new ways of thinking about libraries, users, and the dissemination of information. Following each panel, participants will be asked to further develop ideas and build consensus for turning those with broad appeal into action items. Future plans include follow-up with attendees to ascertain their progress on key takeaways, and sharing results through various Charleston Conference publications.


1:00-1:30 pm Panel 1
Michael Levine-Clark and Rebecca Seger – Ebooks: Key Challenges, Future Possibilities

For scholarly publishing and academic libraries, the transition from print to ebooks has been slower than we initially imagined. Multiple business models, concerns about digital rights management and long-term access, and the nature of long-form scholarship itself have made librarians and publishers slow to embrace ebooks to their full potential. By polling experts from both communities, we have identified five key challenges posed by ebooks. We will discuss innovative but sustainable models for acquisition, access, and long-term management that will help us make the transition.

1:35-2:05 pm Panel 2
Jill Grogg and Robert McDonald: Transitioning from Legacy Systems to Cloud Infrastructure

Next generation library management systems are moving in new directions from the historic ILS silo to new library services platforms and a key ingredient for this new type of service is grounded in a cloud computing future. New developments that modularize the core functions of an ILS within the library services platform also should allow for new options for dis-integrated discovery layers and use of outside e-resource data that can take advantage of data feeds coming from commercial and other supplied application programming interfaces (APIs). How will these key changes benefit your library? What are the pitfalls? What does your library need to know about migrating to the next generation library services platforms and when is the right time to migrate?

2:10-2:40 pm Panel 3
Jonathan Harwell and Jim Bunnelle – Lightning Round: Alternative Serial Distribution Models for Libraries

It’s 2014, and library patrons still have limited ways to access the text of articles behind pay walls. The current mix of subscriptions, interlibrary loan or document delivery, and pay per view is unsustainable for endangered library budgets, and thus is unsustainable for publishers. It’s time to begin leveraging the tools we use for e-books– discovery services, demand-driven acquisition, and perpetual purchase– and apply them to articles. After all, the distinction between a monograph and a serial is fluid. Books in series, book-length articles, article-length books, and special issues sold as monographs illustrate the folly of treating them as inherently different creatures. Let’s talk about what it will take to enable publishers and librarians to work together on sustainable, perpetual purchases of serial content.

2:45-3:00 pm
Rick Anderson – Depth Perception in Academic Libraries: A Two-Dimensional Model

Academic libraries are unlike many other mission-driven institutions in that they have to situate their missions and strategies in two dimensions simultaneously: spatial (along a spectrum from local to global) and temporal (short-term to long-term). Furthermore, they have to harmonize their strategic orientations with those of their host institutions, resulting a complex and sometimes politically difficult set of contervailing tensions. Rick will share a model he has created for visualizing these dynamics and solicit input and discussion from the group.



  • Rick Anderson, Associate Dean for Scholarly Resources and Collections, University of Utah
  • James Bunnelle, Acquisitions & Collection Development Librarian, Lewis & Clark College
  • Jill Grogg, Electronic Resources Librarian and Professor, The University of Alabama Libraries
  • Jonathan Harwell, Head of Collections & Systems, Rollins College
  • Michael Levine-Clark, Associate Dean for Scholarly Communication and Collections Services, University of Denver
  • Robert H. McDonald, Associate Dean for Library Technologies, Indiana University
  • Rebecca Seger, Director, Institutional Sales – Americas, Oxford University Press



Important Dates for 2015:

April 15 - Call for Papers Opens

April 30 - Call for Preconference Deadline

June 1 - Registration Opens

July 17 - Call for Papers Deadline (5:00 pm EST)

Aug 17 - JPDF Application Deadline

Sept 18 - Early Bird Registration Deadline

Sept 28 - Charleston Premiers Application Deadline